When choosing a software platform for your facilities management, it is vital that the platform is tailored to the needs of your business and your team because there are a lot of facilities management software options out there with multiple functions and purposes. These include BigChange, MRI Software, The Access Group, Infraspeak, FM Systems, Facilo, Joblogic, FMX, Planon, Fiix, and MaintainX. 

They may look complex, but that’s why we are here to break them down for you. Let’s begin: 

BigChange

BigChange brings all your day-to-day tools under one roof — from scheduling and job tracking to invoicing and reporting. It’s a straightforward way for growing businesses to cut down on paperwork, save time, and stay on top of operations, whatever the industry.

MRI Software

MRI Software gives facilities teams the tools to handle complex operations without slowing down. It’s flexible, integrates well with other systems, and helps organisations keep control of property and maintenance workflows.

The Access Group

The Access Group prioritises usability. Their software supports multiple sectors and offers features that help teams work smarter, stay compliant, and adapt as needs grow—all without overcomplicating things.

Infraspeak

Infraspeak uses automation and live data to make facility management more efficient. It helps teams stay compliant, manage assets, and cut down on avoidable delays, all in one connected platform.

FM Systems

FM Systems focuses on improving people’s experiences of spaces. From day-to-day facility management to portfolio performance, it connects data to support better decisions and a smoother workplace.

Facilio

Facilio connects buildings, people, and systems using real-time insights. It’s built to support maintenance, energy, and asset management across one platform, helping teams act faster and reduce waste.

Joblogic

Joblogic helps field service teams keep everything in sync — from assigning jobs to staying in touch with engineers on-site. It improves communication, tracks work in real-time and keeps operations moving.

FMX

FMX keeps work order management simple and effective. It’s customisable to suit different types of facilities, and it’s built with usability in mind so that teams can stay focused on the work, not the software.

Planon

Planon offers a single platform for managing buildings, maintenance, space, and sustainability. It supports facilities and property teams in running more efficient, future-ready operations.

Fiix

Fiix is built to help maintenance teams stay on top of their work. It makes it easier to organise tasks, keep track of what’s been done, and plan ahead without adding extra steps. It’s simple to use and works well on mobile, which is especially helpful for teams who spend most of their time out in the field.

The Value of Facilities Management Software 

Facilities management software isn’t just a tool you can use; it is essential to stay informed about all maintenance tasks occurring in your facility. From tracking to assigning and resolving, everything is provided on one platform and accessible from wherever you are.  

As well as significant operations, FM software allows you to have direct control over the trivial things that may often fall through the cracks. For instance, status updates, ticket submissions, and prioritisation are all aspects that provide value to business operations which can often be missed due to inefficient management tactics. With FM software your team can prioritise tasks based on significance, time, or factors that match your needs.  

Asset Management:  

Asset management allows you to stay confident in your building’s compliance, meet regulatory requirements, increase lifespan, and provide an overall cost-efficient solution to ineffective management. Maintaining a digital asset register lets your team easily track when each item was last inspected, serviced, or replaced. 

It also gives you the option to review all maintenance history at any given time from whatever location, ensures strategic depreciation, and offers a detailed and backlogged asset register. You can also improve budgeting and future planning by checking when high-value equipment is due for replacement.  

Preventative Maintenance:  

FM software helps you stay ahead of problems before they become costly. Instead of reacting when something breaks, it reminds you when equipment needs attention. You can set up checklists and repeat schedules so nothing gets missed. Over time, you’ll see which assets need more upkeep and can plan replacements based on what’s actually happening, not just gut feeling. It keeps things running and cuts out the guesswork.

Space Management: 

Along with your assets, the efficiency in the space you are using can often become overlooked and affect your team’s ability to work to their full potential. FM Software automatically tracks space utilisation and provides insights into individual room usage with numerous statistics which lets you stay informed on all the space in your buildings. 

This can also include tools such as space booking for increased organisation, floor plans that provide valuable information for optimising space, and personalised occupancy tracking to your requirements. 

This kind of software also helps manage how your space is used. You can book rooms, adjust seating plans, and make hybrid work easier to coordinate. It gives you a clear view of your layout, which helps teams work better together. On top of that, you can track where energy is being overused, which is a useful step toward cutting waste.

Reporting and Analytics:  

Good decisions rely on clear information. FM software gives you more than just numbers,  it gives you reports you can actually use.

Whether you’re tracking how long it takes to respond to maintenance issues, checking cleaning logs, or reviewing equipment checks, smart reporting helps you spot patterns and act early.

It’s not just about collecting data but about turning it into something useful so you’re not left guessing. A shared dashboard means everyone sees the same thing. It keeps people informed, focused, and accountable — without chasing updates or sending endless emails.

Mobile Accessibility:  

You don’t need to be at a desk to stay in the loop. Mobile access means your team can update jobs, log issues, or check schedules on the go.

It reduces delays, keeps information accurate, and helps you respond faster when something needs attention. For field teams or fast-moving operations, that kind of flexibility makes a real difference.

Integration Capabilities: 

Facilities management software offers more efficient collaboration between departments (such as Finance and HR) through its integration capabilities. It creates clear, consistent communication, maintaining visibility of every job’s progress. This ensures job finances run smoothly with agreed rates and invoices automatically generated.  

Some systems can connect with smart sensors to track how equipment and space are being used. This is especially helpful in larger buildings where manual tracking isn’t practical. It gives you a clearer picture of what’s happening without extra legwork.

User-Friendly Interface:  

Good software shouldn’t slow people down. If it’s confusing or clunky, your team won’t use it — or they’ll find ways to work around it. That’s why the right system should feel simple from the beginning.

With clear layouts and practical features — like drag-and-drop scheduling or quick visual updates — FM software keeps things straightforward. It helps cut down training time, reduce mistakes, and lets your team focus on getting the job done, not figuring out the software.

Customisability: 

Software that can be made to fit specific needs improves user satisfaction, as it can be matched to preferences and create optimised functionality for individual teams or people. This allows different user roles to have tailored views and permissions, improving information security. It also improves internal security by restricting access to sensitive information and ensuring the system grows with you. As your business grows, you need a flexible platform that will adapt without disruptions.  

Security Features: 

When it comes to data, security isn’t optional. FM software protects your info with built-in tools like encrypted storage, permission controls, and activity logs. Only the right people can see or change sensitive data. It also supports industry rules like GDPR and HIPAA, so you’re not chasing compliance on your own.

Considering Your Specific Needs 

Whilst FM Software includes many innovative features that can benefit your company in many ways, it is still important to look at your organisation’s particular needs. Every facility operates in a different way, and therefore, a standard solution may not provide the most desired results. 

Remembering concerns such as the size of your operations, any compliance requirements you may have, and your teams’ technological proficiency will help you create a list of “must-have” features that will keep you focused on what is most vital to your business and will propel your growth.  

Whether your business needs an easy-to-use, integrated platform, a strong customer portal with service reminders, or significant data protection and built-in encryption, call Precision FM today to request a demo to see our feature-rich software.